Calgary MEG Privacy Statement The Calgary Mineral Exploration Group Society is committed to upholding the confidentiality and security of your personal information. We respect your right to privacy and have instituted practices that will help ensure that your personal information is handled responsibly. In this privacy statement, we describe how we protect the personal information of our members, volunteers, Forum attendees, and other third parties, such as contractors.
Personal Information We use the term “personal information” to describe most types of information that can be linked to an identifiable individual. Examples include your name, home address, telephone number and email address. Information on your business card is not typically considered personal information. However, in cases where our records include both personal and business contact information and we are unable to separate them, we will handle such records as personal information.
Privacy Principles The MEG needs to collect, use, retain, and disclose personal information to provide services to our members, volunteers and customers. We will request from you only the personal information necessary to provide our services, and will tell you how we intend to use this information. To ensure that your privacy is protected, the MEG is committed to honouring the following ten principles:
- Identifying Purposes: If we intend to use or disclose your information in ways other than those described to you at the time of collection, we will ensure that you are informed.
- Consent: The MEG understands that your consent is required for collecting, using, or disclosing your personal information (unless the law provides otherwise). To enable you to make an informed decision about the information you provide, we will clearly explain to you the reasons for collecting your personal information.
- Limiting Collection: To protect your privacy, the MEG will only collect personal information about you that is relevant to the purposes you are informed of at the time of collection. By collecting information limited to these purposes, the MEG helps protect you from unnecessary or accidental uses of your information.
- Limiting Use, Disclosure, and Retention: Just as the MEG takes steps to limit the types of information we collect from you, we carefully regulate how we handle your personal information. We do not use your information for purposes other than those to which you have consented, or as required by law (for example in a legal investigation). The MEG does not sell or trade personal information for commercial purposes. The MEG never shares personal information about donors, volunteers and customers, such as mailing lists, with other organizations. The MEG is committed to retaining your personal information only as long as is necessary for the purposes for which it was collected. The MEG is also committed to deleting or destroying the records containing that information when they are no longer required; this will be done in ways that will ensure your continued privacy. Should the MEG require the services of third parties to handle your information, we will require them to adhere to privacy procedures that will keep your information confidential. These third parties will be given only the information necessary for performing their information-handling services.
- Accuracy: We are committed to ensuring that our records of your personal information are accurate, complete, and up-to-date. Although it is your responsibility to inform the MEG of any relevant changes in your personal information, we will take steps to ensure that you are able from time to time to verify the information in your file.
- Safeguards: The MEG uses appropriate safeguards to protect the privacy of your personal information. These safeguards are designed to prevent unauthorized access, disclosure, copying, use, or modification. Your records are accessible only to executive members who have been given the authority to access them and only as is necessary to provide services to you.
- Openness: So that you can be confident that the MEG s handling your personal information appropriately, the MEG will make information about its policies and practices concerning management of personal information readily available.
- Individual Access: If at any time you have a question about our records containing your personal information, we will do our best to answer it. You have the right to be told about the kind of personal information the MEG maintains, how it is used, and with whom it is shared. You are entitled to challenge the factual accuracy as well as the completeness and relevance of our records. Incorrect information will be promptly corrected or, if necessary, deleted. In special circumstances, the MEG may need to refuse or limit an access request, for example when disclosure of the information will reveal personal information about another person or interfere with a legal investigation. All inquiries about our records containing your personal information will be answered at no cost to you.
- Addressing Comments and Concerns: An important measure of the MEG’s compliance with the foregoing privacy principles is your perception of our practices and procedures. We welcome your comments and suggestions concerning this privacy statement and will respond to any concerns you may have about its application. Please see Calgary MEG Executive for contact information.